Creating & Publishing Events

Set up a new event in minutes — from creation to going live. Covers event types, ticketing, exhibitor settings, and publishing.

Creating & Publishing Events

Set up a new event in just a few minutes. This guide walks you through every step — from creation to going live.

Why create your event on FairUp?

  • One platform, zero chaos — registration, ticketing, exhibitors, invoicing, and check-in all in one place
  • Go live in minutes — no developer needed, no app to install
  • DSGVO-compliant by default — data stays in Germany

Step 1: Create a new event

  1. Click Create Event in the top navigation
  2. Select your Host Organization
  3. Choose the event type:
    • In-Person — physical venue with QR check-in
    • Virtual — Microsoft Teams integration, online only
  4. Click Continue

Step 2: Event details

Fill in the basics:

  • Event name — clear and searchable
  • Date & time — including timezone
  • Location — address for in-person, or Teams link for virtual
  • Cover image — 1920×1080px works best
  • Description — what attendees can expect

💡 Pro-Tipp: A good cover image and clear description increase registrations by up to 30%.

Step 3: Ticket types & registration

Set up how attendees register:

  • Free tickets — no payment required
  • Paid tickets — set a price, connect Stripe for payment processing
  • Custom registration questions — ask about field of study, job preferences, etc.

See also: Creating & Managing Ticket Types

Step 4: Exhibitor settings

If your event includes exhibitors:

  • Enable Exhibitor Registration
  • Define packages (Standard, Premium, Sponsor) with prices
  • Set whether exhibitors need manual approval

See also: Adding Exhibitors

Step 5: Publish

When you're ready:

  1. Review all settings on the event summary page
  2. Click Publish
  3. Your event is now live at fairup.events/your-event-slug

💡 Pro-Tipp: You can save as draft and come back later. Publish when you're confident everything is correct — you can still edit after publishing.

After publishing

  • Share the event link with your audience
  • Send invitations to potential exhibitors
  • Set up email reminders for registered attendees
  • Embed the registration form on your website

FAQ

Can I edit my event after publishing?
Yes — most changes can be made at any time. Major changes (like the event date) will notify registered attendees automatically.

Can I clone an event?
Yes — Cloning a Past Event copies all settings to a new event, saving you time for recurring events.

How many events can I create?
There's no limit on the number of events. Pricing is per event.