Automatic Invoicing

FairUp generates invoices automatically when an exhibitor is approved. No manual invoicing, no spreadsheets, no chasing payments.

How it works

1. You approve an exhibitor booking
2. FairUp creates an invoice based on the selected package
3. The invoice is sent to the exhibitor's billing email
4. Payment is tracked automatically

💡 Pro-Tipp: Make sure your Invoice Settings are complete before opening exhibitor registration — otherwise invoices can't be generated.

What appears on the invoice

• Your organization's billing details
• Exhibitor's billing details
• Package name and price
• VAT calculation
• Payment due date
• Bank account or Stripe payment link

Manual overrides

Need to adjust an invoice? You can: add line items, apply discounts, change the due date, or mark as paid manually (for bank transfers).

FAQ

What if an exhibitor upgrades their package?
A new invoice is generated for the price difference. The original invoice stays unchanged.

Can I add custom text to invoices?
Yes — add a footer text in your Invoice Settings. It appears on every invoice.