Approving & Managing Exhibitors

When exhibitors register for your event, you decide who gets in. This guide covers the approval workflow and ongoing management.

Approval workflow

When an exhibitor submits their registration:

1. You receive a notification
2. The booking appears in Pending
3. Review their details and selected package
4. Click Approve or Decline
5. The exhibitor receives an automatic email

💡 Pro-Tipp: Enable auto-approval if you want to skip the manual review. You can always revoke access later.

After approval

Approved exhibitors can: access their dashboard, complete their profile, add team members, publish jobs, and download their invoice.

Managing exhibitor status

• Pending — awaiting your review
• Approved — confirmed for the event
• Declined — not accepted
• Cancelled — exhibitor withdrew

FAQ

Can I undo a decline?
Yes — go to the exhibitor's page and change their status back to Approved.

What if an exhibitor needs a different package?
Change their package from the exhibitor's detail page. An updated invoice is generated automatically.